NolaProCS is a Complete & Scalable ERP Solution

Sales, Inventory, Estimating, Job Costing, Payroll, Accounting all in one system

[Cloud System]

CRM

Easily manage client details and sales.

Finances

Double entry accounting with industry standard accounts.

Order Mgmt

Quickly review client jobs, quotes and POS orders.

Billing

Receivables, recurring invoices with a client payment web portal.

Payables

Organize bills, write checks and issue purchase orders.

Job Tracking / Costing

Collect and manage associated job data and costs.

Inventory

Track inventory costs, stock quantities and price levels.

Payroll

Complete HR processing with integrated Timeclock

Reporting

150+ stock reports or easily create your own.

Document Storage

Assign documents for each Client, Job, Employee and more.

Integrations

Integrate with existing platforms or ecom sites.

Deployment

Secure cloud-hosting or on-premise installation. Your choice.

Personalize • Modify • Integrate

Industry Customizable for Manufacturing, Construction, Distribution and more...

Make your ERP a perfect fit. Integrate NolaProCS for instant financial management!

Contact Us

Address

3333 S Bannock St. Suite 820
Englewood, CO 80110

Call Us

+1 (800) 664-8752
+1 (419) 435-0404

Open Hours

Monday - Friday

No Registration Required!

Demo NolaProCS. No credit card and no registration needed.

Why choose NolaProCS?

[Cloud System]
[Cloud System]
[Cloud System]

Corporate Software Vendor

Complete Freedom to Customize

DOD Security & PCI Compliant

49 Years in Business & Accounting

Onsite or Cloud Deployment

Windows & Linux Support

XEROX
HONEYWELL
BECHTEL
CLEVELAND CLINIC

Customers (CRM)

  • Store basic billing, shipping and additional contact point info for your customers along with optional custom fields
  • Flexible, definable Invoice Terms to incentivize timely collection the way you prefer
  • View a consolidated list of all activity with customers including communications, notes, quotes, orders, invoices and payments
  • Automatically or manually generate monthly customer statements and deliver via email, fax, or physical copy
  • Create Customer Surveys to gather feedback that can be automatically emailed when invoices are created
  • Adjust Account Statuses as needed by marking customers as on-hold, closed, or prelimable
  • Import Customers and make mass changes by exporting to CSV and reimporting with revised data

Finances

  • Month / Year Close
  • Department and Location Tracking
  • Bank Reconciliation
  • Budgets
  • Recurring Entries
  • Account Summarization
  • Import Entry Sets
  • Generate and track deposits made to bank accounts from Invoice Payments, Order Deposits and Direct GL Entries
  • Reconcile payment and checking accounts against the General Ledger
  • Quickly reconcile large quantities of transactions with the High Volume bank rec option
  • Ability to select the date when each transaction clears your bank
  • Subledger vs General Ledger Reconciliation Reports for Sales, Accounts Receivable, Accounts Payable, Accrued Purchases, Customer Deposits, Inventory and Out On Rent

Order Management

Sales Orders,
  Work Orders,
    and POS

  • Create invoices via Point of Sale
  • Fulfilment Ordering, Shipping and Invoicing
  • Credit Card Support: swipe to charge, manual CC number entry, built with Castles MP200 CC terminals, or take payment via B2B web portal (customer login and payments via secure web browser)
  • Sales Taxes: import, auto-apply based on city/county/state, full and partial exemptions for ship-to locations and jobs
  • Order Quotes
  • Service Orders
  • Rental Orders, including pickup tracking and cycle billing
  • ACH / EFT payments supported
  • RMA System
  • Check & Cash Payment tracking
  • Shipment Estimating
  • Linkable to Job
  • Customer Credit System with option to set credit limits per Job
  • Order Deposit Payments
  • Invoice Terms and Interest calculating
  • Profit Margin display and ability to use as basis to set pricing
  • Serial Number Tracking
  • Drop Shipping
  • Returns, Refunds and Credits
  • Per-customer, per-job and per-location special sales pricing
  • Price Override Requests with approval system

Billing

  • Process Credit Card Payments
  • Email invoices with ability to pay without any login
  • Monitor overdue customers and invoice aging
  • Customers can login to view Invoices, create Orders and make Payments
  • Track customers accross mulitple locations
  • Discounts, Promotions, Pricelevels, Markups & Special Customer Pricing

Payables

  • Create or import Vendor Bills, or generate from Purchase Orders
  • Generate checks en masse and print on blank check stock, or a predefined template
  • Add an authorization layer for vendor payments by turning on the payment pre-approval system
  • Track individual credit card purchases and roll up into a credit card statement vendor bill
  • Allow vendors to view Purchase Orders and Bills, and monitor when Payments have been issued
  • Store basic payment, order-from and additional contact point info for vendors along with notes and custom fields
  • Set up Vendor Terms to match the payment schedules of your vendors
  • View a consolidated list of all activity with the vendor including communications, notes, purchase orders, bills and payments
  • Create Custom Surveys to gather feedback from your vendors
  • Manage insurance and other required certificates for your vendors

Purchase Orders

  • Set item pricing per vendor with ability to define quantity discounts and purchase units
  • Generate Vendor Bills from Purchase Orders
  • Track Purchase Order receipts and accumulate against an Accrued Purchases GL account; relieve Accrued Purchases by converting PO receipts to Vendor Bills
  • Generate POs automatically via Sales Orders, Item Reorder List (report) with min/max values assigned to an item, or manually by user entry
  • Create Purchase Order proposals for review prior to making them official POs

Job Tracking

  • Store general information about jobs including status, customer, address, GPS coordinates, etc.
  • Track details of jobs that qualify for prelimnary notices (prelimable) including prelim estimates, credit limits and dates
  • Add bank, insurance and architect details for jobs
  • View Orders, Invoices, Purchase Orders, Vendor Bills and labor hours linked to the job
  • View a consolidated activity list for jobs that includes notes, orders, invoices, purchases, vendor bills and payments
  • Track Job Costs from labor, shipments and Vendor Bills all the way to the General Ledger level
  • View job profitability and variance from definable job budgets
  • Manage waivers with definable waiver types
  • Levelset (aka: Zlien) integration: send job, invoice and customer details to Levelset for management and approval of preliminary notices and liens

Inventory

  • Track stock levels and committed inventory across multiple locations
  • Cost of Goods Tracking: FIFO, LIFO, Location Average or Company-Wide Average
  • Stock Level Counting: Cycle counts and full inventory counting to adjust stock levels with mobile-friendly interface
  • Inventory Transfers: Create, ship and receive transfers from location to location
  • Assignable Bins and Zones
  • Price Levels & Markup Sets
  • Build Orders (Convert and build new inventory items from existing items)
  • BarCodes with support for custom designs
  • Set default General Ledger accounts for Sales, Inventory and Cost of Goods Sold based on item category and item type (stock, non-stock, other charges, rentals)

Payroll

  • Store general information about Employees including name, address, date of hire, shift, pay rate, marital status, etc.
  • Track Employee hours with a TimeClock System for employees to clock in and out
  • Generate Payroll checks or NACHA formatted direct deposit files you can upload to your bank
  • Manage Employee deductions, company benefits, taxes, workers' compensation and other related elements to ensure your company is directing payroll dollars properly to be in compliance with relevant regulations
  • Automatically import federal and state tax tables

Reporting

  • Over 150+ standard reports available by default
  • Custom Report Writer built-in to generate your own reports
  • See erp.nolapro.com for currently available reports
  • End-of-month auto-archiving of key reports is available

Document Storage

  • The majority of records in NolaPro allow for files to be attached, so you can upload documents for Customers, Vendors, Employees, Jobs, Orders, Invoices, Vendor Bills and many others
  • Users can input scan documents containing QR codes to auto-attach files onto NolaPro records
  • Order shipment confirmation & signature scans can be configured to auto-generate an Invoice for the shipment after scanning

Integrations

  • Built-in credit card support for USA ePay and Authorize.net
  • 3DCart eCommerce
  • Shopify eCommerce
  • Magento eCommerce
  • Zen Cart eCommerce
  • osCommerce eCommerce
  • NolaPro API (for custom integrations)
  • Levelset (Lien management)
  • RingCentral (Fax delivery of invoices)
  • Positive Pay (Check details sent to bank to authorize checks)
  • vTiger CRM
  • Custom Integrations can be made via the NolaProCS API

Deployment

Supports All Major Browsers

Any Client Operating System
Multiple Ways To Host