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Why choose NolaProCS?
Corporate Software Vendor
Complete Freedom to Customize
DOD Security & PCI Compliant
51 Years in Business & Accounting
Onsite or Cloud Deployment
Windows & Linux Support
Customers (CRM)
Store basic billing, shipping and additional contact point info for your customers along with optional custom fields
Flexible, definable Invoice Terms to incentivize timely collection the way you prefer
View a consolidated list of all activity with customers including communications, notes, quotes, orders, invoices and payments
Automatically or manually generate monthly customer statements and deliver via email, fax, or physical copy
Create Customer Surveys to gather feedback that can be automatically emailed when invoices are created
Adjust Account Statuses as needed by marking customers as on-hold, closed, or prelimable
Import Customers and make mass changes by exporting to CSV and reimporting with revised data
Finances
Month / Year Close
Department and Location Tracking
Bank Reconciliation
Budgets
Recurring Entries
Account Summarization
Import Entry Sets
Generate and track deposits made to bank accounts from Invoice Payments, Order Deposits and Direct GL Entries
Reconcile payment and checking accounts against the General Ledger
Quickly reconcile large quantities of transactions with the High Volume bank rec option
Ability to select the date when each transaction clears your bank
Subledger vs General Ledger Reconciliation Reports for Sales, Accounts Receivable, Accounts Payable, Accrued Purchases, Customer Deposits, Inventory and Out On Rent
Order Management
Sales Orders, Work Orders, and POS
Create invoices via Point of Sale
Fulfilment Ordering, Shipping and Invoicing
Credit Card Support: swipe to charge, manual CC number entry, built with Castles MP200 CC terminals, or take payment via B2B web portal (customer login and payments via secure web browser)
Sales Taxes: import, auto-apply based on city/county/state, full and partial exemptions for ship-to locations and jobs
Order Quotes
Service Orders
Rental Orders, including pickup tracking and cycle billing
ACH / EFT payments supported
RMA System
Check & Cash Payment tracking
Shipment Estimating
Linkable to Job
Customer Credit System with option to set credit limits per Job
Order Deposit Payments
Invoice Terms and Interest calculating
Profit Margin display and ability to use as basis to set pricing
Serial Number Tracking
Drop Shipping
Returns, Refunds and Credits
Per-customer, per-job and per-location special sales pricing
Price Override Requests with approval system
Billing
Process Credit Card Payments
Email invoices with ability to pay without any login
Monitor overdue customers and invoice aging
Customers can login to view Invoices, create Orders and make Payments
Track customers accross mulitple locations
Discounts, Promotions, Pricelevels, Markups & Special Customer Pricing
Payables
Create or import Vendor Bills, or generate from Purchase Orders
Generate checks en masse and print on blank check stock, or a predefined template
Add an authorization layer for vendor payments by turning on the payment pre-approval system
Track individual credit card purchases and roll up into a credit card statement vendor bill
Allow vendors to view Purchase Orders and Bills, and monitor when Payments have been issued
Store basic payment, order-from and additional contact point info for vendors along with notes and custom fields
Set up Vendor Terms to match the payment schedules of your vendors
View a consolidated list of all activity with the vendor including communications, notes, purchase orders, bills and payments
Create Custom Surveys to gather feedback from your vendors
Manage insurance and other required certificates for your vendors
Purchase Orders
Set item pricing per vendor with ability to define quantity discounts and purchase units
Generate Vendor Bills from Purchase Orders
Track Purchase Order receipts and accumulate against an Accrued Purchases GL account; relieve Accrued Purchases by converting PO receipts to Vendor Bills
Generate POs automatically via Sales Orders, Item Reorder List (report) with min/max values assigned to an item, or manually by user entry
Create Purchase Order proposals for review prior to making them official POs
Job Tracking
Store general information about jobs including status, customer, address, GPS coordinates, etc.
Track details of jobs that qualify for prelimnary notices (prelimable) including prelim estimates, credit limits and dates
Add bank, insurance and architect details for jobs
View Orders, Invoices, Purchase Orders, Vendor Bills and labor hours linked to the job
View a consolidated activity list for jobs that includes notes, orders, invoices, purchases, vendor bills and payments
Track Job Costs from labor, shipments and Vendor Bills all the way to the General Ledger level
View job profitability and variance from definable job budgets
Manage waivers with definable waiver types
Levelset (aka: Zlien) integration: send job, invoice and customer details to Levelset for management and approval of preliminary notices and liens
Inventory
Track stock levels and committed inventory across multiple locations
Cost of Goods Tracking: FIFO, LIFO, Location Average or Company-Wide Average
Stock Level Counting: Cycle counts and full inventory counting to adjust stock levels with mobile-friendly interface
Inventory Transfers: Create, ship and receive transfers from location to location
Assignable Bins and Zones
Price Levels & Markup Sets
Build Orders (Convert and build new inventory items from existing items)
BarCodes with support for custom designs
Set default General Ledger accounts for Sales, Inventory and Cost of Goods Sold based on item category and item type (stock, non-stock, other charges, rentals)
Payroll
Store general information about Employees including name, address, date of hire, shift, pay rate, marital status, etc.
Track Employee hours with a TimeClock System for employees to clock in and out
Generate Payroll checks or NACHA formatted direct deposit files you can upload to your bank
Manage Employee deductions, company benefits, taxes, workers' compensation and other related elements to ensure your company is directing payroll dollars properly to be in compliance with relevant regulations
Automatically import federal and state tax tables
Reporting
Over 150+ standard reports available by default
Custom Report Writer built-in to generate your own reports
End-of-month auto-archiving of key reports is available
Document Storage
The majority of records in NolaPro allow for files to be attached, so you can upload documents for Customers, Vendors, Employees, Jobs, Orders, Invoices, Vendor Bills and many others
Users can input scan documents containing QR codes to auto-attach files onto NolaPro records
Order shipment confirmation & signature scans can be configured to auto-generate an Invoice for the shipment after scanning
Integrations
Built-in credit card support for USA ePay and Authorize.net
3DCart eCommerce
Shopify eCommerce
Magento eCommerce
Zen Cart eCommerce
osCommerce eCommerce
NolaPro API (for custom integrations)
Levelset (Lien management)
RingCentral (Fax delivery of invoices)
Positive Pay (Check details sent to bank to authorize checks)
vTiger CRM
Custom Integrations can be made via the NolaProCS API